- Donated products will be distributed under this program to qualifying organisations for their operational purpose and not to individuals.
- Qualifying organisations will possess an Australian Business number and be non-government income tax exempt ITE non-profit organisations.
- Microsoft products may not be transferred or resold. Additionally, Microsoft products may not be installed on computers that will be given to or sold to other organisations or individuals.
- Microsoft may, at its sole discretion, provide "functionally equivalent" substitute product(s) for any request or order.
Organisations with annual operating budgets of any size are eligible for products in this program.
- Organisations receive an allotment of Microsoft software donations that is reset every two years. An Organisation's two-year cycle begins with its first donation request after July 27, 2011. After two years, a new cycle begins, and a new allotment is available.
- During its two-year cycle, an Organisation can request products from up to 10 title groups.
- For title groups that contain desktop products or licence-only products (like CALs), there is a 50-product maximum.
- For title groups that contain server products that use core-based licensing, there is a 25-product maximum.
- For server products that do not use core-based licensing, there is a five-product maximum, regardless of title group.
- For further details, see Quantity and Frequency of Microsoft Requests on the Microsoft Donation Program — Eligibility and Allotments
Eligible organisation types: The Microsoft Donation Program serves non-profit organisations whose missions benefit the local community. This could include organisations with the following missions:
- Providing relief to the poor
- Advancing education
- Improving social welfare
- Preserving culture
- Preserving or restoring the environment
- Promoting human rights
- Establishment of civil society
The following additional organisations are INELIGIBLE to request Microsoft software donations.
- Governmental organisations or agencies.
- Educational institutions, including K-12 schools, colleges, universities, and trade schools.
- Healthcare organisations, including hospitals, healthcare networks, health plans, ambulatory healthcare services, home healthcare and assisted living healthcare organisations, aged care facilities, health research organisations, and laboratories. Exceptions include independent non-profit organisations with the following missions: community, behavioural and women's health clinics; hospices; emergency services; and blood, tissue and organ banks.
- Professional, commerce, and trade associations.
- Sponsorships of events, tables, exhibitions, or performances.
- Fundraising events such as luncheons, dinners, walks, runs, or sports tournaments.
- Political, labour, and fraternal organisations.
- Refurbishers that will be installing the donated software on refurbished computers to be distributed or donated to non-profits or schools. Please visit the Registered Refurbisher Program.
- Non-public libraries, including private libraries, school libraries, specialty libraries, armed forces libraries, and libraries in government agencies.
- Organisations that engage in discrimination in hiring, compensation, access to training or services, promotion, termination, and/or retirement based on race, colour, sex, national origin, religion, age, disability, gender identity or expressions, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status, other than as allowed by law, are not eligible to participate in this program. Organisations must be willing and able to attest that they do not discriminate on any of these grounds in order to receive donations.
- Terms of Service: Organisations that request Microsoft products must agree to any applicable terms of service.
- Amendments: Microsoft reserves the right to supplement or amend these eligibility guidelines at any time without notice
- Anti-discrimination policy: To be eligible to participate in this program, organisations must attest to the following statement, which certifies compliance with the Microsoft corporate citizenship not-for-profit giving antidiscrimination policy:
My organisation does not have a policy or mission of discriminating in hiring, compensation, access to training or services, promotion, termination, or retirement based on race, colour, sex, national origin, religion, age, disability, gender identity or expression, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status.
My organisation is a religious organisation, and any discriminatory practices of my organisation are exempt from laws that otherwise prohibit such discrimination.
- Products will be distributed under this program to qualifying organisations and libraries only, not to individuals.
- Recipient organisations may not transfer or resell Microsoft products.
- Microsoft products may not be installed on computers that will be given to or sold to other organisations or individuals, even as part of a charitable program.
FAQ: For more information about Microsoft's resources for non-profits and donation program eligibility, see its Nonprofit FAQ.