Microsoft eligibility criteria and guidelines

Quantity:

• • Organisations receive an allotment of Microsoft software donations that is reset every two years. An organisation's two-year cycle begins with its first donation request after April 5, 2022. After two years, a new cycle begins, and a new allotment is available.
  • During its two-year cycle, an eligible organisation can request
    • Up to 50 of each donated desktop product
  • For further details, see quantity and frequency of Microsoft Requests on the Microsoft donation limits page.

Budget: Organisations with annual operating budgets of any size are eligible for products in this program.

Nonprofits only:

• • Donated products are available to nonprofits only.
  • Certain donated products are available only to organisations that operate computer labs. These products can be used only on computers that are available to an organisation's beneficiaries or the general public. They can't be used on computers that are assigned to staff members or volunteers.
  • Microsoft reserves the right to grant or deny an organisation's request at any time, for any reason.

Additional eligibility requirements: For a list of eligible organisation types and all other eligibility requirements, see the Microsoft Nonprofits eligibility page.

FAQ: For more information about Microsoft's resources for nonprofits, see the Microsoft Nonprofit FAQ.

Licensing

Microsoft products offered through Connecting Up are perpetually licensed products. When you request a donated or discounted perpetually licensed product through Connecting Up, you're actually requesting a license, not the product itself.

To obtain perpetually licensed products without Software Assurance, you'll use the Microsoft 365 admin center. To obtain perpetually licensed products with Software Assurance, you'll use the Volume Licensing Server Center (VLSC).

Summary of Product Terms for Desktop Operating Systems:

• You must acquire a licence for each computer or device on or from which you access or use the software (locally and remotely). This device becomes the "licenced device."
• You may install only one copy on the licenced device or in a virtual (or otherwise emulated) hardware system on the licenced device.
• You may use the software on up to two processors on the licenced device at one time.
• The desktop operating system licence is an "upgrade licence." You may acquire upgrade licences only for devices for which you have already licenced a "qualifying" operating system.

Summary of Product Terms for Desktop Applications:

• You must request one copy from Connecting Up for every computer or device on which the application will be installed. This device becomes the "licenced device."
• You may install and use any number of copies of the software on the licenced device.
• Only one user may use the copies on the licenced device at a time. You may also install a copy on a portable device for use by the single primary user of the licenced device.
• Organisations that install the application on a network device for remote access should read the entire product terms.